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FAQs

FAQs for Grant Cycle 12: Training women and men lawyers to provide legal services to women, including minority women in Gilgit- Baltistan.

   
Q.01

Can new organizations and those without 3 years’ audit reports apply?

A: All are welcome to apply.  However your application will be marked accordingly and your overall score will be affected.
Q.02

Please send us proposal template of Gender Equity Program.

A: The proposal template is part of the RFA.  Please see Section 6.
Q.03 Can we increase budget of a specific activity?
A: You may not. Weightage will be given to value for money.
Q.04 I want to know that if we do not have our own funds, will we still be considered for this application? As you know we have recently been registered and do not have any projects on  our books to date, so we will not have any additional funds to sustain this project if funds on this project are not released.
A:

Firstly, any organization recently registered will have lesser marks on the basis of its registration (RFA requirement is 3 years’ audited account) in its proposal review/assessment.
Secondly, if any organization qualifies and gets a good risk rating in its due diligence, funds will be released at start of GEP project activities, In case of Fixed Obligation Grant (FOG), the organization must have to arrange funds from its own resources for GEP project activities which will be reimbursed after the successful achievement of each milestone. We encourage the new organizations to introduce themselves by applying for the GEP sub  -     grants.

Q.05 What is the scoring percentage for the proposal in terms of technical and financial?
A: Please see Section 5.4 for Award Criteria.
Q.06 Can we submit proposal on a different format than that of GEP's format?
A: It is better to submit proposal on the given format
Q.07 Can we apply in consortium?
A: Applicants proposing to partner with another organization must submit a draft Memorandum of Understanding (MoU) clearly identifying the division of activities.  The budget should reflect this partnership (please add a column to show what activities will be conducted by your grant partner). 
Q.08

Which activity can be linked with pro bono services?

A: Pro - bono services will be linked to GEP supported facilitation kiosks at bar associations and       help line to provide services to women including minority women
Q.09 Where will be 50 lawyers from? Can they be from a single district or multiple districts?
A: Laywers will be from all districts of Gilgit - Baltistan. However, it is at the discretion of applicant from where they want to choose lawyers within the given region. However, budget should not    exceed from given ceiling
Q.10 Can stipend be paid to these interns ?
A:

We encourage to pay an honoraria of Rs. 6000 per intern per month. However, budget must be within given ceiling.

Q.11

What is the definition of minority?

A: This refers to marginalized groups  residing in respective regions.
Q.12 How can grant number be mentioned in the proposal as no specific number(s) are given for each region.
A: Please mention region and district. Also, write grant number given in RFA.
Q.13 When workshops for interns will be conducted?
A: Workshops will be held for the interns after their induction in project.
Q.14 Who will provide database template?
A: Sub - grantee will design and develop database and then share with GEP for feedback and approval.
Q.15 How can DUNS number be shared?
A: DUNS number would be asked if and when needed.
Q.16 It is mentioned in RFA that page limit is 10, but a proposal can be submitted in more than 15 pages?
A:

We encourage to write specific and precise proposal. It is strongly advise to follow format and   activities and design methodology must be as per RFA.

Q.17 Can INGOs apply?
A: Yes, they can apply if they are registered in Pakistan
   

FAQs for Grant Cycle 12: Engaging with Public Relations Organizations/Firms to highlight the achievements of the Gender Equity Program (GEP), managed by the Aurat Foundation, and to increase the GEP’s visibility across Pakistan’.

   
Q.01

How will sub-grantee  identify and select the key achievements of GEP for highlighting in  media?

A: GEP team will share all programmatic achievements of GEP.
Q.02

Who will bear travel costs for regional meetings mentioned in RFA?

A:

Applicant will budget activities as per RFA.

Q.03

Can we increase budget of a specific activity?

A: Weightage will be given to value for money. Budget ceiling will be followed along with   appropriate justification.
Q.04

Can GEP increase budget ceiling of the grant?

A: Applicant has to plan activities within given budget.
Q.05 Can organizations registered with provincial governments apply? 
A:

Any organization registered with federal or provincial  governments can apply for grant.

Q.06 Does ‘perception shaping’ in PRIG require any study or survey? How would perception be measured?
A: The PRIG does not require any particular survey. The grantee would simply have to undertake the tasks specified as minimum deliverables such as press conferences, interviews, interactions with media persons, printing of press releases and articles on GEP. The purpose is to increase GEP’s visibility and maintain a positive image.
   

FAQs for Grant Cycle 12: Training women and men lawyers to provide legal services to women, including minority women.

   
Q.01 Can new organizations and those without 3 years’ audit reports can apply?
A: All are welcome to apply.  However your application will be marked accordingly and your overall score will be affected.
Q.02 Please send us proposal template of Gender Equity Program.
A: The proposal template is part of the RFA.  Please see Section 6.
Q.03 Can we increase budget of a specific activity?
A: You may not.  Weightage will be given to value for money.
Q.04 I want to know if we do not have our own funds, will we still be considered for this  application? As you know we have recently been registered and do not have any projects on our books to date, so we will not have any additional funds to sustain this project if funds on this project are not released
A: Firstly, any organization recently registered will have lesser marks on the basis of its registration (RFA requirement is 3 years’ audited account) in its proposal review/assessment.
Secondly, if any organization qualifies and gets a good risk rating in its Due Diligence, funds  will be released at start of GEP project activities; In case of Fixed Obligation Grant (FOG),  the organization must have to arrange funds from its own resources for GEP project activities  which will be reimbursed after the successful achievement of each milestone.
We encourage the new organizations to introduce themselves by applying for the GEP sub - grants.
Q.05 What is the scoring percentage for the proposal in terms of technical and financial?
A: Please see Section 5.4 for Award Criteria.
Q.06 Can we submit proposal on a different format than that of GEP's format?
A: It is better to submit proposal on the given format.
Q.07 Can we apply in consortium?
A: Applicants proposing to partner with another organization must submit a draft Memorandum of Understanding (MoU) clearly identifying the division of activities.  The budget should reflect this partnership (please add a column to show what activities will be conducted by your grant partner). 
Q.08 Which Activity can be linked with pro bono services?
A: Pro - bono services will be linked to GEP supported facilitation kiosks at bar associations and help line to provide services to women including minority women
Q.09 Where will be 50 lawyers from. Can they be from a single district or multiple districts?
A: It is at the discretion of applicant from where they want to choose lawyers within the given region. However, budget should not exceed from given ceiling
Q.10 Can stipend be paid to these interns ?
A: We encourage to pay an honoraria of Rs. 6000 per intern per month. However, budget must be within given ceiling.
Q.11 What is the definition of minority?
A: This refers to marginalized groups  residing in respective regions.
Q.12 How grant numbers could be mentioned in proposal as no specific number(s) are given for each region.
A: Please mention region and district. Also, write grant number with respective given order.
Q.13 When workshops for interns will be conducted?
A: Workshops will be held for the interns after their induction in project.
Q.14 Who will provide Database template?
A: Sub - grantee will design and develop database and then share with GEP for feedback and   approval.  
Q.15 How can DUNS number be shared?
A: DUNS number would be asked if and when needed.
Q.16 It is mentioned in RFA that page limit is 10, but a proposal can be submitted in more than 15 pages?
A: We encourage to write specific and precise proposal. It is strongly advise to follow format and   activities and design methodology must be as per RFA.
Q.17 Can INGOs apply?
A: Yes, they can apply if they are registered in Pakistan
Q.18 Reference to National Plan of Action the Societies Act, social welfare department suspended about 1200 registration of CSOs in Baluchistan. The process of restoration of registration is complicated as well as lengthy and will take minimum two weeks. Can they apply?
A: They can not apply for it. Complete registration is required as per USAID procedures.
FAQs for Grant Cycle 11
   
Q.01

If a grant is working in more than one district can they increase the sealing?

A: Ceiling is already approved by USAID and mentioned in RFP which cannot be increased.
   
Q.02

If any organization wants to apply for more than one theme?

A: Yes an organization can apply for more than one theme. But, they need to send separate proposals clearly mentioning the title of different themes.
   
Q.03 How much time will it take to evaluate the proposal?
A:

Tentatively it takes minimum of eight to ten weeks.

   
Q.04 Can applicant add new activities in the proposal apart from mentioned outputs in the RFP?
A:

An applicant can add innovative ideas which are related to project within the budget given.

   
Q.05 Can two organizations apply for the same district in consortium?
A: Yes they can, however they need to attach MoU and mention rationale behind this consortium and it is suggested not to exceed the budget already given in RFP.
   
Q.06

Will Gender Equity Program (GEP) pay for monitoring plan?

A: GEP has its own monitoring department who will be doing monitoring of all the sub grantees. Here an organization will be sharing their own way of monitoring as per their organization’s policy.
   
Q.07 Can the applicants give proposals by hand?
A: The proposals must be sent in hard copy latest by 5th of May.
   
Q.08 Definition of progressive and regressive court verdicts
A: Progressive and regressive precedents
Progressive precedents are defined as court verdicts that uphold and preserve women’s legal rights. Regressive judicial decisions imply cases where women’s legal rights are denied, restricted, or compromised.
   
Q.09 Few guidelines that can be followed while undertaking research work , as per GC 8 & 11 deliverables.
A:

Guidelines for conducting judicial precedents research work

This-inter-alia include:-

  • Thorough review of relevant civil and criminal cases over past one decade
  • Track cases where court verdicts were pro-women
  • Track cases where court verdicts were regressive
  • Undertake trends analysis based on the information gathered
  • During the research work, it is important to determine factors that preserve or restrict women’s due legal rights. The factors may include-judges biases, interpretation of laws, legal gaps and weak laws etc. It would also be important to highlight cases where judges have interpreted laws in favor of women.
  • Highlight cases where judges have refer to international legal instruments while passing verdicts
  • In cases of appeal (from lower to high court), it is important to track & determine if the verdicts from the lower court were upheld or reversed. If reversed or rejected, then it is important to capture the legal grounds.

 

FAQs for Grant Cycle 10: Engaging with Chambers of Commerce and Industries to Promote and Advance Women Entrepreneurship

Q.01 Can new organizations and those without 3 years’ audit reports can apply?
A: All are welcome to apply.  However your application will be marked accordingly and your overall score will be affected
Q.02 Please send us proposal template of Gender Equality Program?
A: The proposal template is part of the RFA.  Please see Section 6.
Q3 Can we increase budget of a specific activity?
A You may not.  Weightage will be given to value for money.
Q:04 I want to know if we do not have our own funds, will we still be considered for this  application? As you know we have recently been registered and do not have any projects on  our books to date, so we will not have any additional funds to sustain this project if funds on  this project are not released.?
A: Firstly, any organization recently registered will have lesser marks on the basis of its registration (RFA requirement is 3 years’ audited account) in its proposal review/assessment.   Secondly, if any organization qualifies and gets a good risk rating in its Due Diligence, funds will be released at start of GEP project activities; In case of Fixed Obligation Grant (FOG), the organization must have to arrange funds from its own resources for GEP project activities which will be reimbursed after the successful achievement of each milestone.  We encourage the new organizations to introduce themselves by applying for the GEP sub-grants.
Q:05 What is the scoring percentage for the proposal in terms of technical and financial?
A: Please see Section 5.4 for Award Criteria.
Q:06 Can we submit proposal of a different format than that of GEP's format?
A: It is better to submit proposal on the given format
Q:07 Can we have implementing partners or a Chamber of Commerce can sub award it to consulting firm?
A: Applicants proposing to partner with another organization must submit a draft Memorandum of  Understanding (MoU) clearly identifying the division of activities.  The budget should reflect this  partnership (please add a column to show what activities will be conducted by your grant  partner).  
Q:08 How can Research and Development Units (R&D)  within Chambers of Commerce be involved in this project?
A: The involvement of R&D depends on the nature of activities proposed by applicant
Q:09 Can Business Incubation be part of the project?
A: Applicants can proposed activities to promote and advance women entrepreneurship through strengthening existing women entrepreneurs and facilitating skilled women to get into the work  force and business sector. In this context innovative activities will be considered. 
Q:10 Can beneficiaries of this project  be from formal and informal sector?
A: Yes they can be from both sectors. 
Q:11 It seems that this cycle is a replication of Cycle 7?
A: The objective of both cycles is women economic empowerment, but this set of sub - grants is   specifically for strengthening Chambers of Commerce
Q:12 Can sole business entities apply for this grant?
A: Sole entities can apply for this grant in consortium with Chambers of Commerce and Industry.   However,  Chambers of Commerce will take the lead.  
Q:13 Can a Chamber of Commerce apply for more than one grant for different cities?
A: A Chamber of Commerce can apply for more than one grant. However, it needs to submit           separate proposal for each grant
Q:14 Can two Chambers of Commerce apply in consortium?
A: Yes they can. However, they must submit a draft Memorandum of Understanding (MoU) clearly identifying the division of activities.  The budget should reflect this partnership (please add a  column to show what activities will be conducted by your grant partner).  

 

FAQs for Grant Cycle 10
   
Q.01

I am interested to know whether new organisations and those without 3 years’ audit reports can apply?

A:

All are welcome to apply.  However your application will be marked accordingly and your overall score will be affected.

   
Q.02

As organisation is not part of any established networks, you mentioned series of network in your call for proposal.  Will this make it eligible to submit proposal against recent call?

A:

Yes you may submit a proposal.  Being part of a network is not a listed criteria for application.

   
Q.03 Are southern districts included in your target areas?
A: Yes they are.
   
Q.04

Please send us proposal template of Gender Equality Program.

A: The proposal template is part of the RFA.  Please see Section 6.
   
Q.05 Are these meetings going to be of full day or shorter duration?
A:

The meetings that will be organized under the grant will be mostly of full day duration.

   
Q.06 In any given meeting can you kindly provide estimated percentage of participants who would need accommodation?
A:

Please refer to Para 3.1.1 of our RFA which gives approximate numbers of participants from each region.  Participants coming from outside the city where the meeting is being held will require accommodation.

   
Q.07 In order to estimate the geographical spread of PGC members, we have studied the second edition of the members directory of PGC.  Just wanted to know that if that is the latest or have the members increased?
A: Since the publication of the directory, the numbers have increased and currently the members number 206.  This will increase to 282 by December 2015 and the total number is expected to be 302.  Members are from every district in Pakistan.  Please also see Para  3.1.1.
   
Q.08 What will be the estimated percentage of female/male participants?
A: The participants are mostly women.  However exact percentages cannot be shared just yet.
   
Q.09 Can we increase budget of a specific meeting?
A: You may not.  Weightage will be given to value for money.
   
Q.10 We are assuming that formation of GEP Alumni is one of the activities of the grant.  Is that right?
A: The GEP Alumni has already been formed. 
   
Q.11 The Grant Cycle 10 RFP Section 3.1.1, 3.1.2 and 3.1.3 only provide information of number of participants for the events in each venue (e.g. PGC Lahore meeting will have 130 participants). However, the sections 3.1.1, 3.1.2 and 3.1.3 do not indicate that how many participants will come from outstation? For instance, only for seven PGC events total expected participants are 449, if 50% are outstation participants (0r 30%) it will seriously affects the costing as we need to factor in their travel (RFP is silent about it?), boarding & lodging. Can you please provide estimated percentage of outstation participants per events as section 3.1.1, 3.1.2 and 3.1.3 are silent about it?.
A: Please read Q.06 and its answer again. However, I will explain it further. The costing submitted by you should be estimated figures. 
Your methodology in calculating the costs will form the basis of our assessment of your proposal. We will be scrutinizing each application for evidence of concern shown for value for money.. For example in 3.1.1, the participants in each city will be from districts in the respective province. For 3.1.2 you could calculate on estimated costs of equal numbers of participants from each province/region coming to the given venue. The same will apply to 3.1.3. Please note that the precise numbers cannot be calculated at this stage for each meeting/workshop.
   
Q.12 Are AJK District Hattian Bala is eligible for this cycle?
A: Please see Section 5, Para 5.1 titled ‘Who should apply’.
   
Q.13 3.1 Deliverable (3.1.1- 3.1.2- 3.1.3- 3.1.4) the total amounts equal to USD 234,000. It shows that its total program/activities cost. We would want to know that what will be cost of Personal & Administrative cost? what will be the percentage of personal & administrative cost? 
A: The amount of USD 234,000 includes all the costs, programme cost, staff salaries and admin cost. We strongly recommend the ratio of 70:30 between program vs. non program cost.
   
Q.14 I want to know if we do not have our own funds, will we still be considered for this application? As you know we have recently been registered and do not have any projects on our books to date, so we will not have any additional funds to sustain this project if funds on this project are not released.
A: Firstly, any organization recently registered will have lesser marks on the basis of its registration (RFA requirement is 3 years’ audited account) in its proposal review/assessment.

Secondly, if any organization qualifies and get a good risk rating in its Due Diligence, funds will be released prior to start of GEP project activities; otherwise have to issue a Fixed Amount Award (FAA). In this case organization must have to arrange funds from its own resources for GEP project activities which will be reimbursed after the successful achievement of milestone.

Despite above we encourage the new organizations to introduce themselves by applying for the GEP projects.

   
Q.15 If you could kindly specify the selected districts, from where the participants would be travelling to the event, it would make it easier for us to calculate costs. For instance, in Punjab there are 36 districts, some close to Lahore (saving boarding and Lodging costs), others further off, where boarding and lodging would be required. And that would affect our costing. 
A: Please see other FAQs where this has been discussed and you will get clarity. To reiterate districts cannot be specified at this stage as numbers of PGC members will continue to grow. However they will be from every district in Pakistan. You should work on estimated figures.  Deliverable 3.1.1 is clear.  The meetings are province/region specific.  You should assume participants will be coming from every district in the specified province. 3.1.2:  Compare figures given for number of participants within each province in 3.1.1 and  you will be able to work on estimated figures. 3.1.3: As the RFA clarifies, this is a national level meeting.  
   
Q.16 Can we apply in a consortium of two or more than two organizations for the assignment?
A: Yes you may.
   
Q.17 What is the scoring percentage for the proposal in terms of technical and financial?
A: Please see Section 5.4 Award Criteria.
   
Q.18 Did the organizer only need to arrange the given event/seminar/workshop at the given schedule only including participants stay, meals etc..?
A: The sub-grantee is expected to deliver what is written in the RFA.  There are no other requirements.
   
Q.19 In each activity/event, did we need to give quote for all participants stay as well including meals, and so on till how many days a person’s stay will be considered if there is a one day seminar of 600 peoples, how many will be expected to stay in hotel and for how many days etc…
A: It is all inclusive.  Please read all FAQs and you will get clarity.
   
FAQs for Grant Cycle 8
   
Q.01 What is the difference between National and District grants as per given TORs?
A: The distinguished TORs. Unpacking it, National Grant has a more of a technical supervision role mainly focusing Capacity building, Research on Pro-Women & regressive judicial precedents, and Establishment and maintenance of Database, while district grants focus specific interventions with Bar associations.
   
Q.02 Can suggested number of activities be covered in given time period (15 months)?
A: Yes, most of the activities are of a parallel nature. Besides, depending on the capacity of implementation of sub-grantees, the timeline is pretty rationalized and realistic.
   
Q.03 The overall reflection is centered on District Bar Associations, who have prioritized agendas of specific political nature, however; on a practical note most of the cases come to Associates and Law firms, why have they not been covered in the ambit?
A: Well, it was important to follow the formal route for interventions with Legal fraternity, through Bar Associations, as it involves direct involvement where the backward/forward linkages of BA will be instrumental. As of the Law firms and associates; we have also covered them in the applicants’ ambit where their portfolio of expertise will maximize the expected outcomes of this grant.
   
Q.04 What is the requirement for potential partners, applying for national grant?
A: Potential partners should have the following demonstrated experience:
  • Capacity building
  • Gender relevant expertise
  • Linkages with district bars nationwide
   
Q.05 Can one organization apply for both grants? If yes then would it submit one collective proposal or separate proposal?
A: Yes, however; with different proposal for each.
   
Q.06 Reference National grant, does the compilation of judicial precedents covers cases from Supreme Court also along with High Courts?
A: Yes.
   
Q.07 Can registered organizations/ Law firms apply for the grant?
A: Yes, all registered NGOs, CBOs, and Law firms having relevant expertise can apply.
   
Q.08 Can any organization apply for grant in more than one district?
A: Yes, an organization can apply for more than one district. However, it has to submit separate proposal for each district.
   
Q.09 Can more than one organization apply for one grant collectively?
A: Yes, organizations can apply in consortium but they have to clearly mention the nature of partnership and budget distribution. Furthermore, in this case one organization will take lead and AF/TAF will coordinate with that.
   
Q.10 Can any INGO apply for local grant?
A: Yes, All registered NGOs can apply for the grant.
   
Q.11 Why marginalized districts are not focused in this grant? Will GEP introduce its outreach in marginalized districts?
A: GEP is focusing/will focus marginalized districts through systematic approach. It was further explained that GEP focuses on linked grants’ strategy to get a collective impact of the grants.
   
Q.12 What’s your budget allocation strategy?
A: Program cost 70% and personnel + administrative cost is 30%
   
Q.13 Is there any possibility of modification in upper sealing of budget in management cost?
A: USAID does not allow management cost
   
Q.14 Can capital cost be taken in to program cost?
A: Capital cost in built in program cost can be expensed out.
   
Q.15 When this grant will be commenced?
A: It will take 6 to 8 week for processing.
   
Q.16 Which budget component has flexibility?
A: Budget has overall flexibility but it should remain within the budget ceiling provided in the RFP.
   
Q.17 What is the basis of indirect cost estimate?
A: Indirect costs should be based on the reasonable cost sharing basis. All indirect costs should be estimated against the weightage of portfolio or other reasonable basis like no of employees in the project in relation to number of total employees.
   
Q.18 Will Budget notes/budget details be part of draft budget?
A: It is recommended to include the detailed budget but it is not compulsory.
   
Q.19 Since Karachi comprises of five districts hence how would it be possible for an organization to accomplish desired deliverables when it granted budget for one district?
A: An organization has to apply for anyone of the five districts of Karachi. However, if it intends to bid for all the five districts then it needs to submit the proposal separately.
   
Q.20 Justice Nasir Aslam Zahid in Karachi had a bad experience of facing many lawyers who broke into his office because donors had funded him to fight cases voluntarily. What if an organization who is selected faces similar threats from lawyers community?
A: Well, we know that its at times very challenging to work in such a situation however organization need to let GEP team know in case they face such situation. We will then decide as to how to face it.
   
Q.21 A number of lawyers have registered for membership in bars who have tilt for fanaticism. What measures will you suggest for that organization who is awarded for this funding??
A: In such a situation organizations will have to submit a STRONG basis for seeking waivers. However, waivers are not given merely on perceptions.
   
Q.22 Can a bar association directly bid for the grant??
A: Yes, a bar association can bid it.
   
Q.23 Why narcotics certificate is necessary with proposal?
A: It is just a form to fill for USAID to run its database.
   
Q.24 Can any Peshawar based organization apply to work for other district?
A: Yes Peshawar based organization can apply to work for other district, but it should be familiar with other district’ bar association.
   
Q.25 Can one organization apply to work for all focused districts? Or will grants be awarded for all focused districts?
A: Organization can apply to work for all focused districts but grant will be awarded for one district.
   
Q.26 Can an organization set up community level office to engage with district bar association?
A: Any organization can create innovation but under the boundary of the guidelines of RFP.
   
Q.27 Can construction allow in bar rooms area?
A: It is not allowed
   
Q.28 Need identification for up-gradation activities is essential before maturity of grant. Please suggest.
A: Yes you can identify the needs through discussions with bar association’s lawyers.
   
Q.29 How can an organization provide staff CVs before receiving the project?
A: Core staff CVs whom will be proposed/suggested to work for the project.
   
Q.30 Can a consultation meeting with lawyers be held before the MoUs signing?
A: Yes it can be suggested in proposal.
   
Q.31 How to inform or aware the survivors about the facilitation kiosks? There should be out reach activities for awareness of survivors.
A: Survivors should be aware through IEC material, but if organization feels the need than can suggest out reach activity in proposal.
   
Q.32 Can an organization develop or form things if there is a space available in the bar association rooms?
A: You can only rehabilitate the things, formation or construction of any thing is not allowed under GEP/USAID project.
   
Q.33 What is “supported by case to case onereriam”? Kindly define.
A: It is an encouragement for probono lawyers.
   
Q.34 How can an organization recruit women lawyers? Because they are usually not available at the time when survivors need legal aid.
A: It can be discussed at the time of MoU’s signing with district bar associations and district courts, 
for women lawyers’ availability to manage facilitation kiosks. 
Mix group of lawyers can be organized for long time and sustainability of facilitation centers.
   
Q.35 What is the criteria for case selection to compete the 100 women cases target?
A: Focus on only GBV survivors.
   
Q.36 Will GEP provide printed IEC material and organization will disseminate only?
A: Developed specific messages by national grant will be shared with grantees and grantees will print these in the form of posters, brochures or others [IEC material] & will distribute it for awareness of women seeking justice.
   
Q.37 Is separate budget for separate set up[Kiosks] in court?
A: Yes organization can mention separate budget for repairing, maintenance, managing but not for construction. Paints, furniture can be budgeted.
   
Q.38 Why the “Women in Detention and Distress Fund” is to disseminate?
A: Because the information related to fund released by Government should reach to laymen to take advantage.
   
Q.39 What is percentage of administrative cost?
A: 10 % for administrative and 20% for personal cost.
   
Q.40 Does unit cost need details?
A: organization should define the unit cost.
   
Q.41 How can IEC material be developed?
A: Only show the cost for printing poster, brochures, and FM radio campaign.
   
Q.42 How can we show the price & numbers of posters? It can be assumptions.
A: Yes, organization can be, but it should be under project budget and related to project activities.
   
Q.43 What is the process if an organization wants to raise any query or make changes after receiving the LOG?
A: LOG are structured on nation base, but on regional level things can be different so before signing the LOG attach the concerns with LOG and share with office, it will be cleared or changed.
   
Q.44 Can we apply for both grants national as well as district?
A: Yes any organization can apply for both grants but they will be awarded only one grant.
   
Q.45 What is the difference between National grant and District grant?
A: National grant will work for all district grant it will basically provide the technical guidance and training to sub-grants.
   
Q.46 Why National grant and District grant have same budget? Whereas National grant will work for all district grants?
A: Yes they both have same budget because National grant will be responsible only for capacity building and technical guidance of subgrants.
   
Q.47 If organization is registered with bar council does it have any extra advantage or marks for selection of proposal?
A: Marking/Award criteria is defined under REF on page # 15, proposal will be awarded as per the standardize criteria.
   
Q.48 Is 85000 $ for all district?
A: Yes
   
Q.49 Can one organization apply for all districts?
A: Yes, but one organization will be awarded only one grant out of all applied districts.
   
Q.50 Do we propose budget for 6 months? Why Annexure 3 sample budget includes only 6 months?
A: Annexure 3 is showing only sample budget none of figure/digit is actual it is just for idea, organization have to calculate budget for defined grants period.
   
Q.51 Can we calculate budget on 60% - 40% breakup.
A: No, budget percentage is 70% for programmatic and 30% for non- programmatic.
   
Q.52 Can we minimize the grant time duration?
A: No
   
Q.53 Certificate will be stamped from relevant department?
A: Yes
   
Q.54 What about IEC material?
A: National grant will develop the massages and will share with all districts sub grantees these will be further printed and disseminated by districts sub grantees.


FAQs for Grant Cycle 6-A

Q: What is the difference between “Work plan” and “Implementation Plan”?
A: None. It is just we refer to it as the Implementation Plan. Essentially these are the same tools.

  • Q: What is the difference between “Total grant funding” and “Budget breakdown”? 
    A: Total is the bottom line amount, whereas budget breakdown refers to itemized cost under the ceiling budget.
  1. Q:How will political & electoral participation be linked with Shelter home projects? 
    A: There will not be any link whatsoever between the two.
  1. Q: Can an organization that is already selected for a project under GC 3, apply in this grant cycle?
    A: We would not encourage this as cycle 3 is already underway.
  1. Q: Can an unregistered law firm apply for these grants? 
    A: Such organizations do not meet the selection criteria under GEP.
  1. Q: Why is the grant not awarded to political workers? 
    A: GEP does not have the mandate for this purpose.
  1. Q: What will be the language of “Lal-o-gohar”? Will it be translated in regional languages as well?
    A: The talk show is in Urdu. At this stage, GEP does not have plans to render the program in regional languages.
  1. Q: What will be the outreach strategy for the GEP anthem? 
    A: Organizations are encouraged to suggest such strategies as part of their technical proposal.
  1. Q: How much experience is required for an organization to be eligible to apply for GEP Anthem grant? 
    A: These details are provided in the RFP. The organizations should possess minimal three year’s experience as registered entities.
  1. Q: What would be hiring process for the position of “Coordinator” under Shelter Home grants and what is the role of GEP in hiring      process? 
    A: The process will be competitive and based on relevant experience. GEP will be part of the selection panel, but the lead will be with      the management of the shelter homes.
  1. Q: You have mentioned number of grants in RFP; do these numbers represent grants or shelters?
    A: Shelters.
  1. Q: Does an organization require attaching CVs with proposal? 
    A: Attaching CVs is a requirement. It is part of the template for technical proposals given in the RFP mentioned under section 5 in 5.3      “How to apply” section.
  1. Q: What are the grant tiers? 
    A: GEP link on Aurat Foundation web-site provides these details. For each sub-grant the ceiling has already been provided in the RFP      under section 2.2 “Financial Allocation”.
  1. Q: The geographical location of shelter homes is not known so far to anyone; how will the organization applying for independent      grants mention geographical area of their proposed project? 
    A: This information will be shared by GEP at a later stage with successful applicants. In the meanwhile, organizations are encouraged      to undertake some research in their own regions to glean the details.
  1. Q: Can one organization submit two proposals at a same time? 
    A: Yes it can
  1. Q: Will children accompanying survivors of GBV be counted as survivors as well? 
    A: They will be considered indirect survivors.
  1. Q: What is the criterion of proposal review in GEP? 
    A: Proposal review is a thoroughly independent, competitive and transparent process based on internal GEP criteria.
  1. Q: How will the GBV survivors know about the GBV services in shelter homes under this project?
    A: This information will be shared by the shelter management as well as through the media campaign
  1. Q: On which format the budget is required to be prepared? 
    A: The format is provided under the RFP in which sample budget is also attached as Annex 3.
  1. Q: Please explain, if a newly registered organization can apply for the GEP sub-grant? 
    A: We require a minimum 3 years registration period for eligibility for GEP sub-grants.
  1. Q: What kind of training modules is required by GEP under the sub-grants # 132-139 for shelters?
    A: This will be based on the initial assessment carried out by the successful organization
  1. Q: Are the shelters and help lines sub-grants interlinked? 
    A: Help-lines will establish linkages with the shelter supported through GEP sub-grants, and will share information, as well as seek      support from the shelters on need basis. This link is expected to continue even after GEP’s support.
  1. Q: Can 2 organizations apply in consortium for one sub-grant and if yes then what is the GEP requirement / policy for that? 
    A: Yes organizations can apply as a consortium, provided the proposal clearly indicates the roles and responsibilities of each partner in      such an proposed arrangement.
  1. Q: Can media companies / agencies apply for GEP sub-grants 150-160, as there is lot of work related to communication and      information dissemination?
    A: Yes, this is also given on the title page of the RFP under the section “Who can apply”. Eligibility criteria include media production organizations.
  1. Q: Please define ‘Shelter’ and if private shelters from ICT can also apply for GEP sub-grants?
    A: Shelters are temporary facilities for women under distress or victims/survivals any form of gender based violence. GEP management      will assess the viability in case any proposal is recited from a shelter located in ICT. Organizations operating in ICT should, none the      less, apply, as we will evaluate such proposals on a case to case basis
  1. Q: Why baseline is important in GEP sub-grants? 
    A: To assess impact as a result of GEP support.
  1. Q: If an organization is also running its news agency, can it add value into proposal for IEC related sub-grant? 
    A: Each proposal will be evaluated on specific criteria, and at this stage it is not possible for the GEP team to assess what value such      an organization can bring to the process.


FAQs for Cycle Five 


Q: Would one grant be given to one organization per selected district?  
A: Yes one organization within each district would be the recipient of one grant

Q: How will the Local Support Organizations ensure that all the certification requirements are met especially DUNS no and      Environmental Impact Assessment?
A: Please refer to the advertised RFP (page 16 & 32 of the advertised RFP- Section 6 & Annex 4 respectively)

Q: How can interested organizations apply for a sub-grant and where can they get the proposal format from?
A: Please refer to the advertised RFP (page 10 & 11 of the advertised RFP- Section 5.3 & 5.4)

Q: Can organizations apply for one or more tehsils in a district?
A: Organizations are required to cover all tehsils in a particular district.

Q: Would the grant money be used for bearing NADRA registration fee as well as transportation charges of women to NADRA      centers?
A: Expenses on transportation of women to NADRA centers/ project camps for getting them registered would be covered under the      grant. Other expenses will not be covered through the grant money.

Q: What are the names of targeted districts?
A: Please refer to advertised RFP (page 8)

Q: What is the allocated amount for grants under cycle 5?
A: All 19 grants within cycle 5 are Tier-1/2 grants (Up to $ 20,000 – 35,000). Grant money, however, will be in Pak rupees.

Q: Can one organization be eligible to apply for GEP support in more than one district? In such case would one proposal be required      or separate proposals are to be submitted for each district. 
A: Yes, an organization can apply for more than one district provided it meets the criteria. However a separate proposal would be      submitted for each district applied for.  

Q: What are the eligibility criteria to apply for cycle 5 grants?
A: Please refer to the advertised RFP (page 10 of - Section 5.2)

Q: Are the grantees of previous GEP cycles’ eligible to apply for cycle 5 grants?
A: Yes, they are eligible to apply.

Q: Can a consortium of organizations eligible to apply for a particular district/s?
A: Yes, local or district based organizations can form alliance/consortium/networks to apply for GEP grants.

Q: What are the guidelines for proposal writing for this specific cycle?
A: The orientation workshops are designed to assist organizations willing to apply under the grant cycle. All queries regarding      proposal writing will be answered during these workshops.

Q: Will a new RFP be floated under cycle 5 to cover more districts apart from the ones mentioned?
A: As of now the sub-grants 97-115 are the only districts organizations can apply for. (Please refer to page 8 of the advertised RFP).



FAQs for sub-grant 96 


Q:
  When and how can we apply for Cycle 5 sub-grants (districts) mentioned in the RFP for sub-grant: 96?
A:   Cycle 5 district sub-grants will be announced soon. Please keep checking the GEP webpage: 
http://af.org.pk/gep/

Q:  What are the sub-grants for which an organization can currently apply?
A:   Proposals may be submitted for sub-grant 96 (Please refer to the RFP available on the GEP webpage for details and deadlines:       http://af.org.pk/gep/).

Q:  What are the eligibility criteria to apply for sub-grant 96?
A:   Please refer to page 9 of the advertised RFP.

Q:  Are the sub-grantees of previous GEP cycles eligible to apply for sub-grant: 96?
A:   Yes, previous GEP sub-grantees are eligible to apply.

Q: Can a consortium of organizations eligible to apply for sub-grant: 96?
A:  Yes, local or district based organizations can form alliance/consortium/networks to apply for GEP sub-grants. Please note that      consortiums are required to submit a Memorandum of Understanding and a detailed budget with the activities of all consortium      members clearly marked. (Please refer to page 13 of the advertised RFP – Section E).


FAQs for Cycle Four 

Q: Does an applicant have to cover all the districts mentioned in the district cluster or it can be for any one or lesser under the sub-grant head 78-94?
A: Applicants are required to cover all districts given in a cluster.

Q: Would one sub-grant be given to one organization per selected cluster?  
A: Yes. Only one sub-grant will be awarded per every cluster.

Q: Are for-profit organizations eligible to apply? Who is eligible?
A: For-profit organizations are eligible to apply for sub-grants 73-77:

  • Sub-grant 73: Management, coordination and support for the activities under the four months campaign at the Federal level, Azad Jammu and Kashmir (AJK) and Gilgit-Baltistan (GB) and monitor and supervise the four provincial coordinating sub-grantees of the campaign (1 sub-grant up to $85,000)
  • Sub-grant 74-77: Coordination and support for the activities under the four months campaign at the provincial level (4 sub-grants up to $55,000)

Q: How can an organization apply for a sub-grant?
A: The proposal format and application procedures are available in Section 5 of the RFP available on the GEP website. Interested organizations are requested to follow the instructions in Section 5 closely while completing their application packages.

Q: What is meant by 16 days of activism?
A: The 16 Days of Activism against Gender Violence is an annual international campaign calling for the elimination of all forms of violence against women. The 16 Days run from November 25 to December 10 every year. The four month campaign under GEP will also cover activities focusing on advocacy on Gender Based Violence for the Pakistani Women’s Day (February 12, 2012) and International Women’s Day (March 8, 2012). Please see more details in the Terms of Reference given in the cycle 4 RFP.

Q: Which tier are the grants falling in, what is the allocated amount and what is the ceiling for grants under cycle Four?
A: Sub-grants advertised under Cycle Four have the following ceilings:

  • Sub-grant 73: Up to US $ 85,000
  • Sub-grant 74-77: Up to US $ 55,000
  • Sub-grant 78-94: Up to US $ 35,000

All sub-grants for this cycle are tier 2 sub-grants. All sub-grants will be awarded in Pakistani Rupees.

Q: Are there any guidelines which may be shared regarding the project application format?
A:  The RFP on the web-site includes details of all the processes and documentation required to apply. Orientation sessions are held in all regions for every cycle.

Q: Are the sub-grantees from previous GEP cycles eligible to apply for cycle four grants?
A: Yes, they are eligible to apply.

Q: Can a consortium of organizations eligible to apply for a particular cluster?
A: Yes, local or district based organizations can form alliance/consortium/networks to apply for GEP grants.

Q:  Are only old partner organizations of Aurat Foundation/The Asia Foundation eligible for sub-grants or can new organizations can also apply?
A: All organizations that meet the eligibility criteria are encouraged to apply. Past engagement with Aurat Foundation or The Asia Foundation will not influence the selection process.

Q: What is the procedure for receiving an invitation for the orientation of 4th Grant Cycle? 
A: Please contact your nearest Aurat Foundation regional office for information on orientation workshops. Please click on the ‘Contact’ tab on the GEP website for further information regarding details on how to get in touch with the concern Aurat Foundation office.

FAQs for Cycle Three

Q: Would one grant be given to one organization per selected district?  
A: Yes one organization within each district would be the recipient of one grant

Q:  Would the grant money be used for bearing NADRA registration fee as well as transportation charges of women to NADRA centers?
A: Yes expenses on transportation of women to NADRA centers for getting them registered would be covered under the grant. Where possible, NADRA will arrange mobile registration vans to reduce transportation costs. Other expenses will not be covered through the grant money.

Q:  What are the names of targeted districts?
A: Please refer to Request for Proposal (RFP) page 8 – 10 for list of all 15 districts that will be covered under cycle 3 of the Gender Equity Program (GEP)

Q: How can an organization apply for a grant?
A:  Proposal format along with process of application is given in RFP available on this website. Interested organizations are required to follow this format for submitting their proposals. Other instructions and steps involved in the process are also available on GEP web-site.

Q: What is the allocated amount for grants under cycle three?
A: All 15 grants within cycle three are Tier-1 grants (Up to $ 25,000). Grant money, however, will be in Pak rupees.

Q: Can one organization be eligible to apply for GEP support in more than one district? In such case would one proposal be required or separate proposals are to be submitted for each district. 
A: Yes, an organization can apply for more than one district provided it meets the criteria. However a separate proposal would be submitted for each district applied for.  

Q:  What are the eligibility criteria to apply for cycle three grants?
A: NGO or a civil society organization having substantial years of relevant work experience in the concerned geographical area can apply. The experience can be at either the district/tehsil or union council level.  

Q: Are the grantees of GEP cycle 1 eligible to apply for cycle three grants?
A: Yes, they are eligible to apply

Q: Can a consortium of organizations be eligible to apply for a particular district/s?
A: Yes, local or district based organizations can form alliance/consortium/networks to apply for GEP grants.


General

Q: Can one organization apply for more than one component or for all 9 components of cycle two?
A: Yes. Organizations may submit proposals for more than one sub-grant. Separate applications must, however, be posted in separate packages 

Q: Could one organization apply for more than one geographical areas under one component?
A: Organizations can propose their geographical preferences in their proposals and may apply for multiple areas.

Q: Could you share the presentation of orientation meeting?
A: This will be made available online.

Q: What is meant by ‘Publication’ as mentioned in Application Form at S.No. 6?
A: Where available, this section requires a list of all previous publications made by the applicant organization.

Q: Can we review the suggested time period?
A: The suggested time periods are an approximation of the length each grant may require to meet its specified objectives. However, organizations can propose different time frames, slightly lower or higher, as long as these are sufficiently justified by their proposed work plans.

Q: Will the successful organizations put their interventions in 4 provinces and GB in the same budget against the “Organization” through national level sub-grants?
A: Yes. Funding under one sub-grant can be used to support activities in different regions and locations. The budgets of national-level grants are inclusive of related expenditures in the four provinces and GB.

Q: Where do we mention monthly expenses i.e. rent of office and utilities etc.?
A: Please use section 3.0 in the sample budget to detail all administrative costs.

Q: When and how the report will be submitted either on monthly basis or quarterly basis?
A: Reporting period will be determined with successful applicants at the time of grant award.

Q: 14th Feb 2011 is closing date to receive proposals or can we dispatch the hardcopy on 14th Feb which GEP can receive on 15 Feb?
A: The last date for applications to be sent out is the 14th of March, 2011. Envelopes post-marked up till that date will be accepted.

Q: What is meant by the following: Linkages with existing or previous work done, indicating the impact of that activity and details of any other opportunities for developing local or national linkages?
A: Applicant organizations are invited to give details of how their proposed project might have linkages with any existing or previous work activity or any potential linkages with initiatives at the local or national level. 

Q: What is meant by the following: Other donors (donors who are either currently funding work related to this grant application or who have been approached for funding for the same grant?
A: Applicant organizations need to disclose whether the proposed project has funding currently from another source, or whether it has been used to donor funding in the past. Names of these donors need to be stated.

Q: What is the "Grant Title?" Is this the title of the Objectives given in the RFP? Or the title of the sub-grant?
A: You may adapt the sub-grant title to suit your proposal. Sub-grant numbers may not be changed.

Q: The method stipulates the project application to be not more than 10 pages; is this limit including the budget sheet and the sample work plan?
A: Sections A-C should not exceed 10 pages.

Q: What is the margin of flexibility in the defined scope and outcomes? Are these guidelines flexible or are they the bare minimums? Can the delivery mechanism be changed from what is specified in the suggested intervention strategy?
A: Weightage will be given to organizations meeting the terms of the RFP. You may propose additions where applicable.

Q: If the principal applicant intends to engage in any partnerships for implementation or back end support, is it mandatory to mention this in the proposal?
A: Yes. All partnerships must be described in detail in the sections titled Methodology (role of the partner) and Grant Partners (details of the partnership)

Q: Can a gender expert be part of different projects as external consultant or can s/he act in only one project.
A: Permanent staff may be hired for one project at a time.

Q: Can an organization that has coverage only in the district, be eligible to apply for a National impact based grants? 
A: Sub-grants designated as national level sub-grants are expected to have widespread impact. Preference will be given to organizations that can demonstrate the capacity for national level outreach.

Q: Our organization wishes to apply for a sub-grant to train women councilors, professionals and teachers in field of basic IT and communication skills in Sargodha. Is it possible for us to apply for this grant with limited area like only a division?
A: Target beneficiaries have been clearly outlined for all sub-grants. Sub-grants labeled ‘National’ are expected to have extensive outreach all over the country. Where sub-grants are allocated per province, you may apply specific areas/Districts. Please see the assessment criteria in section 5.5.   Weightage will be given to well thought-out proposals meeting RFP criteria.

Q: Will the Gender Equity Program award sub-grants in AJK?
A: AJK is not covered in the geographical scope of the Gender Equity Program.

Q: Where can we find the proposal format and RFP for the current cycle? 
A: Please click on the link ‘Second Grants Cycle’ on the right hand corner of the GEP webpage http://af.org.pk/gep/ for information on the current cycle of sub-grants

Q: Can a group (more than one) of organizations form a consortium and apply for a sub-grant?
A: All eligible entities are encouraged to apply.

Q: How would the plan for sustainability be funded? And what exactly are you looking for in terms of sustainability of the project.
A: The organizations are expected to rationalize the project in terms of its future sustenance and relevance.

Q: Is there any flexibility in the proposal submission date?
A: No.

Q: Proposal Part 5 of Section C asks for information regarding how beneficiaries will be involved in the project cycle.  Please clarify what is being asked for here.
A:  It means how beneficiaries would be involved in different activities of the project. Proposal would be marked for innovations given in this regard

Q: Is there any difference between implementation plan and schedule.  
A:  No.

Q: Does the sustainability plan need to be submitted separately or as a part of the overall Section C form?
A: It can be answered as a part of section C

Q: In which currency financial proposal be submitted, US Dollars or in Pak Rupees?
A: Financial Proposal should be submitted in Pak Rupees. It is however, preferable if a column is added for conversion into US $

Objective One:

Q: For the sub-grant for supporting women to join law enforcement and judicial systems, can the applicant organization be registered in the target province?
A: No. GEP only requires organizations to be registered in Pakistan.

Q: Must the trainings be held in the target province?
A: Yes. All trainings for sub-grants for a particular province must take place in that province.

Q: Must the law chambers/firms be in the target province?
A: Yes. All project activities must remain within the geographical scope outlined in the RFP.

Q: What does a 'renowned' law chamber/firm entail?
A: A renowned law chamber means a law chamber of repute.

Q: Do we need to fill up the performa related to Initial Environmental Examination Form?  If so, how do we determine the risks in the above mentioned area of work?
A: All applicants are required to fill in the attached certifications. Please fill your project impacts where applicable. 

Objective Two:

Q: What is ‘Training of Grantees’ and who are these grantees? What is the actual meaning of it?
A: 3 sub-grants in cycle 2 have been designed to address capacity building needs in GEP’s first cycle applicants. These grantees include successful organizations that were made grant awards, as well as those whose applications were unsuccessful.  

Q: What is Pretesting and knowledge, Attitudes, Practices (KAP) surveys?
A: Please refer to the RFP. This detail is provided in Sub-Grant 49.

Q: What is ‘Training of Grantees’ and who will conduct this training?
A: These grants have been designed to address capacity building needs in the cycle 1 applicants. Organizations are invited to send proposals for the conduction of these trainings.

Q: Our organization is setting up a campus for vocational training, home economics and business education for women in Sargodha district. Can we apply for a sub-grant to purchase building and labs material from this grant?
A: No, only Solicited proposals will be entertained under the second grant cycle.

Objective Three:
Q: Are organizations expected to submit separate proposals for different media related sub-grants?
A: Yes.

Q: Is there any preference that the media baselines should be qualitative or quantitative?
A: Organizations are expected to propose qualitative or quantitative tools for the baseline and will be evaluated on the basis of the most suitable and responsive methodologies.

Q: Would the applicants expected to do a baseline in addition to the pre-testing and KAP survey in the sub-grant?
A: No. The pre-testing and KAP survey will suffice.

Q: Will the Cartoon/talk show be in Urdu or any local language?
A: The cartoon series and talk shows will be in the national language i.e. Urdu.

Q: Will the talk shows/cartoon series be provincial or national?
A: The talk shows and cartoon series are national sub-grants; therefore, they are expected to have a nation-wide focus.

Q: Can firms/advertising agencies also apply for the media sub-grants?
A: Yesmedia firms including advertising agencies are eligible to apply for the sub-grants on talks shows.

Q: Would anystimulus material be provided for the pre-campaign evaluation? 
A: Stimulus will only be provided for pre-testing of the cartoon series while, organizations will be expected to design their own tools for the Knowledge, attitude, and perception (KAP) survey.

Q: Could it be possible to provide us a tentative schedule for launching the media campaign
A: The schedule will be conveyed to the organizations at a later stage.

Q: Kindly elaborate on the target audience. Among girls, boys, mothers and fathers, what age bracket are we looking at?
A: As mentioned in the RFP, the age bracket for girls and boys is 10-12 years. Please refer to section 3.3.3.6 of the RFP for details.

Q: Will the organizations applying for cartoon series sub-grants be expected to provide a monitoring and evaluation plan. If, yes, what would it entail?
A: In case of the cartoon series sub-grants, work plan with detailed activity plan would be sufficient.

Q: What is expected from the media campaign and what are the requirements of the sub-grants?
A: Please refer to section 3.3.3 and 4 of the RFP.

Q: Are organizations applying for media campaign sub-grants on GBV eligible for applying for pretesting and KAP Surveys or, would the later be implemented through a third party?
A: Organizations are eligible to apply for more than one sub-grant. However, the KAP survey/pretesting will be awarded to a third party.

Q: Which private and terrestrial TV channels would the cartoons/talk shows be aired on?
A: Organizations are expected to suggest the appropriate TV channels along with budget for airing the talk shows.

Q: Can other donors and sponsors co-fund projects? Can we involve corporate sponsors in the media sub-grants? 
A: No.

Q: Are the 15 episodes for talk shows suggested per channel or altogether for the sub-grant? 
A: 15 episodes is the minimum suggested number per channel. However, weight age will be given to proposals with higher number of outputs.

Q: What would be the time duration of the talk show?
A: Organizations are expected to propose the appropriate time duration for the talk shows.

Q: What are the desired time bands that the client is looking in for?
A: Organizations are expected to propose the time bands for the talk shows.

Q: What would be the breakup for the episodes (cartoon/talk shows) during the grant period?
A: Organizations are expected to propose this.

Q: Should the geographical coverage for the media sub-grant baselines be few urban centers only or national representative picture is required?  
A: Organizations are expected to propose the most suitable baseline sample for these national-level sub-grants.

Q: Which Graphics animations are desired for the cartoon? 2d or 3d for Cartoon serial?
A: 3 D Animation

Objective Four:

Q: With regards to the sub-grants on training, how many partner organizations will be considered for training?
A:  Nearly 200 participants would be trained in 10 workshops, each workshop to have 20 participants. Number of women organizations would range from 15 - 20 

Q: Could we know about the geo location information of partners
A: Location information for all trainings is available in the RFP.

Q: Target group (number and description of direct and indirect beneficiaries), how would they benefit from the grant and be involved in the project cycle?
A: Prospective target groups have been described in the RFP. For training specific sub-grants, these include recipients of GEP sub-grants and other prospective applicants.

Q: What are the duration and location of these sub-grants
A: Information regarding location and duration of all sub-grants is available in the RFP.

Q: Could you please tell us that in one interactive 3 days training workshop, either we have to train all the sub grantees in a joint workshop session or individually to each sub grantee according to the requirement of the project in three days workshop?
A: Sub-grantees have to be trained jointly.

Q: Who will select the women organizations? In case the applicant organization will select the women organizations, what will be the criteria? Although scope of work is clear, what will be the criteria regarding size (number of staff/outreach/funding), duration of existence etc?
A: GEP will identify the organizations that need to be trained

Q: Who will select the women organizations?
A. Applicants will be expected to propose the organizations. However, list of organizations would require prior GEP approval.

Q:  Would background documents be provided to develop modules?
A: PCM is a very common subject and already there are lot of modules available on internet, therefore GEP would not be providing and background documents in this regard, however for Financial Management, some guidelines might be share, which cater to GEP specific financial requirements

Q:  Who will identify the participants for workshops?
A: GEP will identify participants for workshops.

Q: Will Gilgit Baltistan be a separate location or has to be  clubbed with other?
A. Gilgit/Baltistan would be a separate location apart from four provinces

Q: It needs to be clarified whether the Consultant has to “conduct training of the sub-recipient” or whether the Consultant has to “Develop systems for reporting, monitoring and evaluation of project activities and to ensure the implementation of such systems” and “develop financial procedures that could ensure a viable and transparent use of GEP sub-grants”.  Is it the intention that the Consultant also develops such systems which can be subsequently used as a template / manual by the sub-recipients? Or is it the intention to train the sub-recipients in the understanding of such systems?
A. It has been clearly mentioned in RFP that the purpose of grant is to train grassroots level NGOs which have received GEP grants on Project Cycle Management as well as Financial Management. Nothing has been mentioned in RFP regarding development of systems in this regard.

Q: Whether the budget mentioned for PCM and FM trainings which is US $90,000 covers all costs including out of pocket expenses such as arrangement of venue, logistics, etc. and per diem of the field visits. Whether such out of pocket expenses i.e. travel, boarding & lodging etc. are reimbursable? 
A: The organization who is awarded this grant would also have to make all logistical arrangements for such trainings. The amount of $90,000 includes the cost of such arrangements, including travel.

Q: What is the target group, grant location and duration for PCM and FM trainings 
A: Target group would be grassroots level NGOs that have received GEP grants and also those NGOs which have applied for grants, but were not successful. It is expected that after getting trained, target group would be in a position to better manage different projects on the lines of PCM approach.  Total duration of this grant is 6 months at central locations in all four provinces as well as Gilgit/Baltistan.

Q: Are the organizations also responsible for making logistical arrangements for trainings? 
A: Yes.